A quotation is only useful when you know which company, vehicle configuration and delivery scope it describes. Before paying a deposit, connect the supplier identity, model documents, approved specification, production evidence and shipment records to the same order.
Use this checklist to ask for evidence you can match to the vehicle you intend to buy. It does not replace destination-market legal advice or an independent inspection.
Match the supplier to the legal entity
Ask for the legal company name and manufacturing address as they appear on the quotation, contract, bank details and available company documents. Differences may have an explanation, but resolve them in writing before payment.
Evidence to request
- Legal name, registered and manufacturing addresses
- Quotation issuer, exporting entity and bank beneficiary
- Document numbers, dates, scope and a factory-visit contact
Available KEPLER CE, NHTSA manufacturer and ISO materials identify Shandong Kepler Vehicle Manufacturing Co., Ltd. in Dezhou, Shandong. Confirm the current status and relevant document scope for your order.
Check the exact model and document scope
A company-level record does not approve every vehicle. Match each file to the ordered model, configuration and destination; ask the supplier to explain any gap in writing.
Evidence to request
- Model designation, seating and body configuration
- Document model scope, dates and stated limitations
- Destination-market import, registration and operating requirements
The available CE document names KA, KB and KC. NHTSA Manufacturer Information Database record 25205 lists the manufacturer and KA–KH designations; this is not vehicle certification or road approval. The ISO 9001:2015 certificate describes a quality-management scope, not an individual vehicle result.
Freeze one dated vehicle specification
Price every offer against the same revision-controlled vehicle brief. Record each later change, its price or schedule effect, and the buyer's approval date. Do not use photos alone as the specification.
Evidence to request
- Passenger or cargo layout; battery chemistry, voltage and capacity
- Motor, controller, charger, brakes, suspension, wheels and tires
- Lighting, mirrors, market equipment, body color, trim and branding
- Accessories, packing method, spare parts and order documents
For speed, range, climbing or charging claims, request the test vehicle, load, terrain, temperature, tires and measurement method. Unqualified figures are questions to verify, not guaranteed results.
Approve the sample or reference vehicle
For a new configuration, agree whether approval will use a physical sample, a reference vehicle or a documented build standard. Appearance photos do not establish component function or compatibility.
Evidence to request
- Specification revision and dated exterior/interior photographs
- Relevant component labels, serial evidence and functional checks
- Open issues, written resolution and approval to start production
Define production and inspection evidence
Agree the evidence package before production. The checklist should follow the approved order specification, with a named party, sample size, acceptance rule and evidence format for each check.
Evidence to request
- Incoming component identity; frame, body and power-system configuration
- Brakes, steering, lighting, charger, finish, accessories and branding
- Vehicle identification and order matching; final photo or video set
- Nonconformity, repair and reinspection record
Tie packing and shipment to the order
Container quantities depend on the vehicle, seating, accessories, packing frame and loading method. Request an order-specific loading plan instead of a general capacity promise.
Evidence to request
- Packed dimensions, weight and crate or frame design
- Vehicle and accessory marks; location of chargers and loose parts
- Container type, planned quantity and loading evidence
- Invoice, packing list, agreed export documents and spare-parts package
Write down commercial and after-sales terms
The quotation or contract should state what is included, excluded and conditional. Confirm price basis, Incoterm, payment stages, production start point and schedule assumptions.
Evidence to request
- Warranty period by component, use and geographic limits
- Exclusions, maintenance duties and evidence for a claim
- Responsibility for parts, labor and freight; response process
- Spare-parts availability and ordering method
A headline warranty term is not a substitute for written coverage, exclusions and a claim process.
Ask the supplier for one evidence pack.
Please provide the following before order approval:
- Legal company name, manufacturing address and quotation issuer.
- Current company, quality and product documents for the exact model and destination.
- A dated vehicle specification covering seating, power system, chassis, equipment, appearance and accessories.
- The sample or reference-vehicle approval method and change-control process.
- The production and pre-shipment inspection checklist, evidence format and acceptance rule.
- The order-specific packing plan, packed dimensions, container plan and document list.
- Written commercial terms, warranty scope, claim process and spare-parts plan.